SweepWidget Zapier Integration

This guide explains how to set up and use the SweepWidget Zapier integration to connect your giveaways with 5,000+ apps.

Plan Requirements

The Zapier integration requires a Business plan or higher. Users on Free or Pro plans will not have access to the Zapier API.

What is Zapier?

Zapier is a powerful automation tool that connects SweepWidget to over 5,000+ apps. It lets you automatically send giveaway entry data to your CRM, email marketing platform, spreadsheets, notification systems, and more.

Available Triggers

SweepWidget offers the following Zapier trigger:

New User Entry – Triggers when a new user enters your giveaway. This sends the user’s information to Zapier in real-time as each new entry is submitted.

Data Fields Available

When a new user enters your giveaway, the following data fields are sent to Zapier:

User Information

Field	Description
id	Unique entry ID
user_id	Unique user ID
user_full_name	User’s full name as entered
user_first_name	User’s first name (parsed from full name)
user_last_name	User’s last name (parsed from full name)
user_email	User’s email address
birthday	User’s birthday (if collected) in ISO8601 format
timestamp	Entry timestamp in ISO8601 format
country	User’s country (based on IP geolocation)
url_referral_parameters	URL parameters showing traffic source (e.g., utm_source, utm_medium)

Custom Login Fields

If you have custom login fields configured in your giveaway, they are sent as custom_login_field_1 through custom_login_field_9. Each field is formatted as a JSON key-value pair:

{"Field Label":"User's Answer"}

For example, if you have a custom field asking for phone number:

{"Phone Number":"+1-555-123-4567"}

Supported custom field types include:

Text input
Select dropdown
Radio buttons
Textarea
Checkbox
Multiple checkboxes
Birthday/Date
Full name
Address
Phone number

How to Set Up the Integration

Step 1: Get Your Zapier API Key

Click on the Zapier link.

Copy your Zapier API Key. This key is unique to your account and is used to authenticate all Zapier requests.

Step 2: Get Your Competition ID

You’ll need the Competition ID for the specific giveaway you want to connect to Zapier. See How to Find Your Competition ID for instructions.

Note: Each giveaway has its own Competition ID. If you want to connect multiple giveaways to Zapier, you’ll need to create a separate Zap for each one.

Step 3: Create Your Zap

Go to the SweepWidget Zapier Integration page and click Make a Zap.

Select SweepWidget as your trigger app.

Choose New User Entry as your trigger event and click Continue.

Step 4: Connect Your Account

Click + Add a New Account to authenticate SweepWidget.

Enter your Competition ID and Zapier API Key, then click Yes, Continue.

Step 5: Test Your Trigger

Click Test Trigger to verify the connection is working.

If successful, you’ll see sample data showing all available fields. If your giveaway doesn’t have entries yet, test data will be provided so you can complete the setup.

Step 6: Set Up Your Action

Now choose what happens when a new user enters. You can connect to any of Zapier’s 5,000+ apps.

Popular Use Cases

Here are some common ways to use the SweepWidget Zapier integration:

CRM Integration

Add new entries to Salesforce, HubSpot, or Pipedrive as leads
Create contacts in Zoho CRM or Freshsales

Email Marketing

Add subscribers to Mailchimp, Klaviyo, or ActiveCampaign lists
Tag contacts in ConvertKit or Drip based on giveaway participation

Spreadsheets & Databases

Log entries to Google Sheets or Airtable for tracking
Store data in MySQL or PostgreSQL databases

Notifications

Send Slack or Microsoft Teams notifications for new entries
Get SMS alerts via Twilio when someone enters
Receive email notifications via Gmail or Outlook

E-commerce

Create customers in Shopify or WooCommerce
Add contacts to Klaviyo segments for targeted campaigns

Technical Details

How Entry Tracking Works

Each new entry is sent to Zapier one at a time as they occur
Only verified entries with valid email addresses are sent
Entries are tracked internally to ensure each entry is only sent once
The integration is per-competition – each giveaway can be connected independently

Data Format

Timestamps are in ISO8601 format (e.g., 2024-01-15T14:30:00+00:00)
Country names are full names (e.g., “United States” not “US”)
Custom fields are JSON-formatted key-value pairs

Limitations

Maximum of 9 custom login fields can be passed to Zapier
Entries without an email address are not sent
Manual entries added via the dashboard are not sent to Zapier

Troubleshooting

Entries Not Appearing in Zapier

Verify you have a Business plan or higher
Check that the correct Competition ID is being used
Ensure the entry has a valid email address
Confirm your Zap is turned on in the Zapier dashboard

Authentication Errors

Double-check your Zapier API Key is copied correctly (no extra spaces)
Verify the Competition ID belongs to the same account as your API key
If you recently upgraded your plan, try disconnecting and reconnecting the account

Custom Fields Not Showing

Custom fields only appear after an entry has been submitted with those fields filled in
Run a test entry on your giveaway, then re-test the Zapier trigger

For more help with Zapier, visit the Zapier Help Center.