{"id":1408,"date":"2021-07-30T17:03:47","date_gmt":"2021-07-30T17:03:47","guid":{"rendered":"https:\/\/sweepwidget.com\/docs\/?p=1408"},"modified":"2026-01-18T04:31:08","modified_gmt":"2026-01-18T04:31:08","slug":"how-can-i-manually-upload-entries-into-my-contest-using-a-csv-file","status":"publish","type":"post","link":"https:\/\/sweepwidget.com\/docs\/how-can-i-manually-upload-entries-into-my-contest-using-a-csv-file","title":{"rendered":"How Can I Manually Upload Entries Into My Contest Using A CSV File?"},"content":{"rendered":"\n

With a Premium plan or higher, you can manually upload user entries into your contest using a CSV file. This is useful for importing entries from other sources, adding participants from offline events, or migrating entries from another platform.<\/p>\n\n\n\n

Plan Required:<\/strong> Premium or higher<\/p>\n\n\n\n

How to Access the Upload Feature<\/strong><\/h2>\n\n\n\n
    \n
  1. Go to your Dashboard<\/strong><\/li>\n\n\n\n
  2. Find the giveaway you want to add entries to<\/li>\n\n\n\n
  3. Click the Manage Entries<\/strong> button<\/li>\n\n\n\n
  4. Click the Manually Add Entries<\/strong> button<\/li>\n<\/ol>\n\n\n\n
    \"\"<\/figure>\n\n\n\n

    Guidelines for Uploading Entries<\/strong><\/h2>\n\n\n\n
      \n
    • You can only upload individual user entries<\/strong> – you cannot upload additional bonus actions or custom field data<\/li>\n\n\n\n
    • Duplicate email addresses will be automatically skipped<\/strong> – if an email already exists in your giveaway, that row will be ignored<\/li>\n\n\n\n
    • Maximum 10,000 rows per upload<\/strong> – for larger imports, split your file into multiple uploads<\/li>\n<\/ul>\n\n\n\n

      How to Format Your CSV File<\/strong><\/h2>\n\n\n\n

      Your CSV file must include all 6 column headers, even if some fields are left empty. Only the Full Name and Email Address fields are required.<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n

      Accepted Fields<\/strong><\/h3>\n\n\n\n
      Column Name<\/th>Required<\/th>Format \/ Notes<\/th><\/tr><\/thead>
      Full Name<\/strong><\/td>Yes<\/td>The person’s full name<\/td><\/tr>
      Email Address<\/strong><\/td>Yes<\/td>Must be a valid email address<\/td><\/tr>
      Phone Number<\/strong><\/td>No<\/td>Include country code (e.g., +13128591982)<\/td><\/tr>
      Date Of Birth<\/strong><\/td>No<\/td>Must be in MM-DD-YYYY format<\/td><\/tr>
      Country<\/strong><\/td>No<\/td>Full country name (e.g., United States)<\/td><\/tr>
      Entry Amount<\/strong><\/td>No<\/td>Number of entries to give this user (defaults to 1 if empty)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

      Download the Template<\/strong><\/h3>\n\n\n\n

      Click the Download CSV file<\/strong> link on the upload page to get a boilerplate CSV template with the correct headers. You can then edit the data as needed.<\/p>\n\n\n\n

      Example CSV Format<\/strong><\/h3>\n\n\n\n
      Full Name,Email Address,Phone Number,Date Of Birth,Country,Entry Amount\nJohn Smith,john@example.com,+15551234567,01-15-1990,United States,1\nJane Doe,jane@example.com,,,Canada,5\nBob Johnson,bob@example.com,,03-22-1985,,1<\/code><\/pre>\n\n\n\n
      Note how optional fields can be left empty – just keep the commas in place.<\/p>\n\n\n\n
      How to Upload Your CSV<\/strong><\/h2>\n\n\n\n
        \n
      1. Prepare your CSV file with the correct format and headers<\/li>\n\n\n\n
      2. Click Choose File<\/strong> and select your CSV file<\/li>\n\n\n\n
      3. Click Upload Entries<\/strong><\/li>\n\n\n\n
      4. Wait for the upload to complete – you’ll see a confirmation message<\/li>\n<\/ol>\n\n\n\n
        Entry Amount Field<\/strong><\/h2>\n\n\n\n
        The Entry Amount field allows you to give users multiple entries in a single row. This is useful when:<\/p>\n\n\n\n
          \n
        • Importing from another platform<\/strong> – Match the entry count users had in your previous system<\/li>\n\n\n\n
        • Rewarding VIPs<\/strong> – Give certain users bonus entries<\/li>\n\n\n\n
        • Offline events<\/strong> – Award different entry amounts based on participation level<\/li>\n<\/ul>\n\n\n\n
          If you leave the Entry Amount empty, each user will receive 1 entry by default.<\/p>\n\n\n\n
          Common Use Cases<\/strong><\/h2>\n\n\n\n
          Importing from Another Giveaway Platform<\/strong><\/h3>\n\n\n\n
          If you’re migrating from another giveaway tool, export your entries from the old platform, reformat the CSV to match SweepWidget’s column structure, and upload.<\/p>\n\n\n\n
          Adding Entries from an Offline Event<\/strong><\/h3>\n\n\n\n
          If you collected entries at a trade show, conference, or in-store event using paper forms or a separate system, compile them into a CSV and upload to combine with your online entries.<\/p>\n\n\n\n
          Pre-Loading Contest Participants<\/strong><\/h3>\n\n\n\n
          If you have an existing customer list you want to automatically enter into your giveaway, format their information as a CSV and upload. They’ll appear as entries without needing to visit the giveaway widget.<\/p>\n\n\n\n
          Troubleshooting<\/strong><\/h2>\n\n\n\n
          Upload fails or shows errors<\/strong><\/h3>\n\n\n\n
            \n
          • Make sure all 6 column headers are present, even if some columns are empty<\/li>\n\n\n\n
          • Check that the date format is MM-DD-YYYY (not DD-MM-YYYY or YYYY-MM-DD)<\/li>\n\n\n\n
          • Ensure email addresses are valid<\/li>\n\n\n\n
          • Keep file size under 10,000 rows<\/li>\n<\/ul>\n\n\n\n
            Entries not appearing after upload<\/strong><\/h3>\n\n\n\n
              \n
            • Duplicate emails are skipped – check if those users already entered<\/li>\n\n\n\n
            • Refresh the page to see updated entry counts<\/li>\n\n\n\n
            • Click Re-sync entries<\/strong> if counts seem incorrect<\/li>\n<\/ul>\n\n\n\n
              Phone number format issues<\/strong><\/h3>\n\n\n\n
              Phone numbers must include the country code with a + sign (e.g., +13128591982 for a US number). Numbers without country codes may not be accepted.<\/p>\n\n\n\n
              Important Notes<\/strong><\/h2>\n\n\n\n
                \n
              • Uploaded entries count toward winner selection<\/strong> – They’re treated the same as regular entries<\/li>\n\n\n\n
              • Users can still earn more entries<\/strong> – If an uploaded user visits the giveaway, they can complete additional entry methods<\/li>\n\n\n\n
              • No notification sent<\/strong> – Uploaded users don’t receive an email notification about being entered<\/li>\n\n\n\n
              • Cannot upload bonus actions<\/strong> – Only the initial entry is created; users must complete bonus entry methods themselves<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
                With a Premium plan or higher, you can manually upload user entries into your contest using a CSV file. This is useful for importing entries from other sources, adding participants from offline events, or migrating entries from another platform. Plan Required: Premium or higher How to Access the Upload Feature Guidelines for Uploading Entries How to Format Your CSV File Your CSV file must include all 6 column headers, even if some fields are left empty. Only the Full Name and Email Address fields are required. Accepted Fields Column Name Required Format \/ Notes Full Name Yes The person’s full name Email Address Yes Must be a valid email address Phone Number No Include country code (e.g., +13128591982) Date Of Birth No Must be in MM-DD-YYYY format Country No Full country name (e.g., United States) Entry Amount No Number of entries to give this user (defaults to 1 if empty) Download the Template Click the Download CSV file link on the upload page to get a boilerplate CSV template with the correct headers. You can then edit the data as needed. Example CSV Format Note how optional fields can be left empty – just keep the commas in place. How to Upload Your CSV Entry Amount Field The Entry Amount field allows you to give users multiple entries in a single row. This is useful when: If you leave the Entry Amount empty, each user will receive 1 entry by default. Common Use Cases Importing from Another Giveaway Platform If you’re migrating from another giveaway tool, export your entries from the old platform, reformat the CSV to match SweepWidget’s column structure, and upload. Adding Entries from an Offline Event If you collected entries at a trade show, conference, or in-store event using paper forms or a separate system, compile them into a CSV and upload to combine with your online entries. Pre-Loading Contest Participants If you have an existing customer list you want to automatically enter into your giveaway, format their information as a CSV and upload. They’ll appear as entries without needing to visit the giveaway widget. Troubleshooting Upload fails or shows errors Entries not appearing after upload Phone number format issues Phone numbers must include the country code with a + sign (e.g., +13128591982 for a US number). Numbers without country codes may not be accepted. Important Notes<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[62],"tags":[],"class_list":["post-1408","post","type-post","status-publish","format-standard","hentry","category-manage-entries"],"yoast_head":"\nHow Can I Manually Upload Entries Into My Contest Using A CSV File? - SweepWidget Help Docs<\/title>\n<meta name=\"description\" content=\"Learn how to manually upload entries into my contest using a CSV file with a SweepWidget giveaway.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sweepwidget.com\/docs\/how-can-i-manually-upload-entries-into-my-contest-using-a-csv-file\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Can I Manually Upload Entries Into My Contest Using A CSV File? 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